ICAS Hong Kong Office

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ICAS

TERMS AND CONDITIONS (HONG KONG & MACAU REGION)

1.      Entry/Registration

1.1.   Entry into the International Competitions and Assessments for Schools (ICAS) can only be accepted from registered Hong Kong and Macau schools. For more information, schools could contact the ICAS Hong Kong Office (ICAS HK) via email at info.icas@unsw.com.hk or by phone at (852) 2593 9956.

1.2.    ICAS HK is unable to accept parents’ requests to enrol their child in ICAS. Entries to ICAS are accepted from registered schools or colleges only.

1.3.    ICAS HK will only accept entries from the school at which the student is currently enrolled.

1.4.    Entry forms should be received by ICAS HK before the official registration closing date to ensure that schools receive the ICAS test materials by the official sitting period.

1.5.    Payment for ICAS entries must be received by ICAS HK before ICAS booklets and answer sheets are dispatched.

1.6.    ICAS booklets and answer sheets should not be photocopied. Photocopies of answer sheets may not be accepted. If schools require more booklets or answer sheets, an order can be placed by contacting ICAS HK.

1.7.    If entry forms are received by ICAS HK after the official registration closing date, ICAS HK cannot guarantee that ICAS booklets will be received by the official sitting period.

1.8.    ICAS HK will only liaise with the school principal or the principal’s nominee regarding entry and payment information. 

2.       Delivery of Test Materials

2.1.    Test materials will be delivered to schools approximately one (1) to five (5) working days before the official sitting start date.

2.2.    ICAS HK will provide one extra booklet for each year level in which there are entries. This extra booklet is the teacher’s reference copy and is supplied free of charge.

3.       Return of Answer Sheets and Scripts

3.1.    ICAS HK will collect the answer sheets and/or scripts within four (4) working days from the official sitting end date (refer to as “Collection Date”) in order for schools to receive results within the advertised reporting period and to be eligible for medals.

3.2.    ICAS HK cannot assume responsibility for the non-delivery of a school’s answer sheets or scripts if not collected by ICAS HK during the Collection Date.

3.3.    All hardcopy ICAS answer sheets and scripts are destroyed six (6) months after the relevant official sitting period. 

4.       Eligibility for Awards

4.1.    Students undertaking ICAS must be supervised by a registered teacher or member of staff nominated by the school principal as for any external examination. The supervisor should not be a person who may have a conflict of interest.

4.2.    Students must sit each ICAS paper on the official sitting period for that subject and the answer sheets or scripts must be collected by ICAS HK within four (4) working days from the official sitting end date.

4.3.    A student must only sit an ICAS paper in the year level for that subject in which they are currently enrolled at school.

4.4.    Medals are only awarded when a top score in each year level in each locale is judged to be sufficiently meritorious.

4.5.    The awarding of all medals and certificates is at the discretion of Educational Assessment Australia (EAA).

4.6.    To ensure the integrity of ICAS, ICAS HK reserves the right to investigate any factors which may have affected student performance and the eligibility for the awarding of UNSW medals or certificates.

5.       Alternative Sitting Date

5.1.    All students in a school must sit the relevant ICAS test on the same day. If an enrolled student is absent from school on the day of the assessment, it is at the school’s discretion if the student sits the ICAS assessment.

5.2.    All requests for an alternative ICAS sitting date must be made in writing and received by ICAS HK no later than two (2) weeks before the official sitting start date. Please contact ICAS HK for an Alternative Sitting Date Application Form.

5.3.    The Alternative Sitting Date Application Form needs to be signed by the school principal or nominee and returned to ICAS HK for approval.

5.4.    If the proposed alternative sitting date is earlier than the official sitting period, students will be considered eligible for medals. However, if students who sit on an alternative date which is after the official sitting period, students might not be eligible for medals but will still receive certificates and reports.

           6.       Year Levels

6.1.    ICAS is open to all students from Years 3 – 12, with the exceptions of Science (Years 4 – 12 only). Please refer to the table below for the year level equivalence.

 

Paper

A

Paper

B

Paper

C

Paper

D

Paper

E

Paper

F

Paper

G

Paper

H

Paper

I

Paper

J

Hong Kong P3 P4 P5 P6 F1 F2 F3 F4 F5 F6
Macau P3 P4 P5 P6

Junior

1

Junior

2

Junior

3

Senior

1

Senior

2

Senior

3

 

International Schools

 

Y3 Y4 Y5 Y6 Y7 Y8 Y9 Y10 Y11 Y12
Other Schools

Grade

3

Grade

4

Grade

5

Grade

6

Grade

7

Grade

8

Grade

9

Grade

10

Grade

11

Grade

12

 

6.2.    ICAS Mathematics is also available in Chinese from Years 3 – 10 and ICAS Science is also available in Chinese from Years 4 – 10.

6.3.    A student must only sit an ICAS paper for the year level in which they are currently enrolled at school. Some papers have common content across year levels, however students should still sit the ICAS paper for their year level.

6.4.    A student must only attempt one ICAS paper in any one subject.

7.       Entry Fees

7.1.    Please contact ICAS HK for details of entry fees for the Hong Kong and Macau region.

8.       Payment

8.1.    Payment for ICAS entries must be received by ICAS HK before ICAS booklets are dispatched.

8.2.    Payments MUST be made by cheque or bankdraft. Cash payments are not acceptable.

8.3.    Cheques should be made payable to “Australian Education Consultancy Limited”. A completed entry form should be sent with the cheque or bankdraft.

9.       Dishonoured Cheques

9.1.    If a cheque payment is dishonoured, the payer is responsible for the bank’s dishonour fee charges. ICAS HK must be reimbursed for any dishonour fee charges.

10.     Refunds

10.1.  All entry fees are non-refundable. Schools are liable to pay the entry fees once their entry registration forms are received by ICAS HK.

11.     Special Needs Requests including Large Print Test Booklets

11.1.  Schools should submit requests for special needs by using the Special Needs Request Form which could be obtained from ICAS HK.

11.2.  Special Needs Request Forms should be received by ICAS HK as soon as possible and no later than eight (8) weeks before the official sitting date for each subject.

11.3.  Large print of ICAS booklets are only available as enlarged A3 copies.

11.4.  Schools will need to return a transcribed answer sheet for each student requiring a large print booklet.

12.     School and Student Report Reprints

12.1.  Schools should submit requests for reprint by using the Reprint Request Form which could be obtained from ICAS HK.

12.2.  Reprint requests of school reports, student reports or certificates after the grace period will incur an administration and processing fee (see Section 15 - Schedule of Fees and Charges). Please contact ICAS HK for any reprint requests.

12.3   Any reprint request due to the change of student name which is inconsistent with the name written on the answer sheet, will incur an extra cost. A processing fee of HK$50 will be charged per subject per level even if the request is made within the grace period.

13.     Review of Results or Copies of Students' Answer Sheets/Scripts Requests

13.1.  Any request to review a student’s results should be made to ICAS HK. A processing fee will apply (see Section 15 - Schedule of Fees and Charges). EAA is a quality endorsed company with ISO accreditation and must follow strict quality assurance processes and procedures. Error rates are extremely low; however, if an error is identified, this fee will be refunded.

13.2.  An administration fee will apply to any requests for copies of students’ answer sheets or scripts (see Section 15 - Schedule of Fees and Charges).

14.     Late Return of Answer Sheets or Writing Scripts

14.1.  Any return of answer sheets or writing scripts after the “Collection Date” (refer to Section 3.1) will be treated as “Late Return”.

14.2.  Any “Late Return” of ICAS English, Mathematics (Chinese and English) and Science (Chinese and English) answer sheets will only be marked if received no more than three (3) months after the official ICAS sitting end date. However, students will not be eligible for the UNSW medals.

14.3.  Any “Late Return” of ICAS Writing scripts will only be marked if received within two (2) weeks from the official ICAS sitting end date but students will not be eligible for the UNSW medal. Any “Late Return” of ICAS Writing scripts received more than two (2) weeks from the official ICAS sitting end date will not be marked.

14.4.  A processing fee will apply to all subjects (see Section 15 - Schedule of Fees and Charges) for late submission if received after thirty (30) days from the official ICAS sitting end date.

15.     Fee Schedule for Special Requests

  15.1

  School Report reprints

     HKD 50.00

      each

  15.2

  Student Report reprints

     HKD 50.00

      each

  15.3

  Review of results - Writing

     AUD 55.00

      each

  15.4

  Review of results - English, Mathematics and Science

     AUD 22.00

     each

  15.5

  Copy of an answer sheet or writing script

      AUD  5.50

     each

  15.6

  Late submission of Answer Sheets or Writing Scripts

   HKD 2,000.00

   per case

16.       Privacy Policy

All school details are protected by ICAS HK’s Privacy Policy and relevant government legislation. ICAS HK fully complies with government privacy legislation. More details can be found on our website http://icas-hk.unsw.edu.au/privacy.php

 

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